Form DS-3053 is required when one or both parents cannot be physically present during a U.S. passport application for a child under 16. It’s not optional. It’s federal law.
But here’s the catch. Signing this form before meeting a notary instantly voids it. And using a local notary outside the U.S.? Also invalid.
That’s why expats and military families often find themselves racing to secure embassy appointments or scrambling for alternatives that comply with U.S. State Department standards (see travel.state.gov).
There are many leading platforms that offer a faster path forward with compliant Remote Online Notarization (RON), a recognized form of document notarization that works globally.
These platforms connect you with a U.S.-authorized notary, on demand, from anywhere in the world. And yes, these notarizations are valid in all 40+ U.S. states that accept RON.
Know When You Must Use DS-3053
If both parents can’t be present, DS-3053 is mandatory. For parents in Dubai whose co-parent is in another country, this form is non-negotiable.
DS-3053 legally authorizes the absent parent to give consent for the child’s passport. It’s also used when one parent holds sole custody, but even then, documented proof is required.
You can also use this form to assign a third-party representative to submit the application, such as a relative or travel advisor. Be warned: forms must remain unsigned until your notarization session begins.
Any pre-signing, even by mistake, results in instant rejection.
Fill Out DS-3053 Without Errors
You’ll need to download the most recent version of DS-3053 directly from travel.state.gov (rev. 09/2027). The form contains three sections: child details, non-applying parent consent, and notary certificate.
Don’t guess through it. Input errors like mismatched birthdates or signing in the wrong order can stall applications for weeks.
Every ID field must be completed accurately, and a clear photocopy (front and back) of your government-issued ID must accompany the form. RON platforms such as Notarize or OnlineNotary.us allow for secure ID upload during the session.
Right HR Solutions’ pre-filling guide to ensure everything’s accurate before you connect with a notary.
Use Remote Notaries Safely and Legally
Remote Online Notarization (RON) is recognized in over 40 states and is valid for DS-3053 as long as all legal steps are followed.
You’ll connect with a licensed U.S. notary via secure video call. During the call, you’ll present your unsigned DS-3053 form and your government-issued ID.
The notary will verify your identity using knowledge-based authentication or an ID scan, then guide you to digitally sign the form in real-time. The whole process takes less than 15 minutes.
Once completed, you’ll receive a notarized PDF with a digital certificate. Many leading platforms offer 24/7 global access, making it ideal for international parents and military families facing embassy bottlenecks. This method of document notarization is a game-changer for those who can’t wait for in-person appointments.
Avoid Costly Mistakes and Rejections
The most common error? Signing before the notary session. Many parents, in a rush, sign the form early, thinking it saves time. It doesn’t. It guarantees rejection.
Another pitfall is submitting an expired DS-3053. The form expires exactly 90 days after notarization.
You’ll also need to ensure the notary and parent sign on the same date, or it may be flagged. And never use a local notary outside the U.S. unless it’s at a U.S. embassy or consulate.
Our notary document services in Florida perform pre-session audits to catch these exact issues before your appointment, giving you peace of mind your application won’t be delayed. have also adopted similar practices to help prevent common errors with federal forms.
Try Embassy Options Only If Needed
If you’re in a country where RON is not legally recognized. Like Pakistan or parts of the Middle East. You’ll need to book an appointment with the nearest U.S. embassy or consulate.
These appointments are limited and often come with long wait times. Some parents travel hundreds of miles just to get this one form notarized.
Costs vary, but embassy notarizations typically run $50+, plus travel and time. Compare that to an online notarization session with an online notary service provider such as Right HR Solutions, which can be completed in your pajamas from your living room.
Unless required by your country, embassy visits should be a backup plan.
Submit DS-3053 Without Delays
Form DS-3053 is not complex if you understand the rules and follow them. The key is notarizing the form correctly, within 90 days, using a U.S.-authorized notary.
Remote online notarization (RON) offers a fast, legal, and globally accessible path. Services like Right HR Solutions.com provide 24/7 notarization, form guides, and pre-session audits to ensure you get it right the first time.
Whether you’re a military parent abroad, an expat facing embassy delays, or co-parenting across borders, this form is your child’s gateway to a valid passport. Don’t risk rejection. Book your compliant video notarization now.